Booking Procedures And Payment Information


​​​​Applications for Support and/or Exhibition must be made in writing with the booking form.



Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  


Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  


​Terms and Conditions of Supporter are included in this Online Prospectus and will be included in the Supporter agreement. 


Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  


60% upon receipt of agreement and first invoice 

40% by 9th September, 2016 

All payments must be received before the start date of the Congress. Should the Supporter fail to complete payments prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. 

* Reservations made less than 6 months before the Congress will be subject to 100% payment upon reservations. 


​VAT INFORMATION (Subject to Change) 

All Support prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice.

Where applicable VAT fees can be claimed through: 

Mr. Richard Asquith TH/IF VAT Services 

Managing Director 

+44 (0) 870 067 8881 Work +44 (0) 79 777 23645

mobile: ​

Dolphin House’ 2-5 Manchester Street Brighton BN2 1TF, United Kingdom 


Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department: 
Daniela Bloch at:

The organizers shall retain:
  • 10% of the agreed package amount if the cancellation / modification is made on or before July 9, 2016 inclusive.
  • 50% of the agreed package amount if the cancellation / modification is made between July 10, 2016 and November 9, 2016 inclusive.
  • 100% of the agreed package amount if the cancellation / modification is made from November 10, 2016 onwards.​